This is the Fair Travel Data Protection Policy in accordance with the EU General Data Protection Regulation (GDPR)
Fair Travel needs to gather and use certain information about individuals. These can include customers, suppliers, business contacts and other people the organization has a relationship with or may need to contact. This policy describes how this personal data must be collected, handled and stored to meet the company’s data protection standards - and to comply with the law - the European General Data Protection Regulation (GDPR).
The application of the data protection regulation depends not on the size of a company/organization but on the nature of its activities. Companies with fewer than 250 employees don’t need to keep records of their processing activities unless processing of personal data is a regular activity.
Similarly, small enterprises will only have to appoint a Data Protection Officer if processing is their main business and it poses specific threats to the individuals’ rights and freedoms. Fair Travel does not fall into either of these categories however, is committed to privacy protection and holds no interest in storing or collecting personal data.
Therefore, Fair Travel takes the European General Data Protection Regulation (GDPR) seriously with utmost respect. This document applies to control the personal data that might be collected and the consent to use it.
2. Why this policy exists
This data protection policy ensures Fair Travel:
• Complies with data protection law and follow good practice
• Protects the rights of customers and partners
• Is open about how it stores and processes individuals’ data
• Protects itself from the risks of a data breach
3. How Fair Travel use your personal data
In short, we DON’T as it is not in our nature of business and we has no need for it. Fair Travel primarily work with and towards other businesses, thus avoids and minimizes the use of any personal data. Since the rules only apply to personal data about individuals, they don’t govern data about companies or any other legal entities.
However, information in relation to one-person companies may constitute personal data where it allows the identification of a natural person. The rules also apply to all personal data relating to natural persons in the course of a professional activity, such as the employees of a company/organization, business email addresses like ‘email@example.com’.
This kind of personal data is ONLY used for invoicing and contractual agreements, thus so-called account data. This includes name, postal address and email address, which is only used for invoicing purposes. Fair Travel holds a current database of email addresses and names that in some cases includes employee email addresses which includes name. This information is only used for these newsletters which are sent four times a year and has the option to unsubscribe and update any preferences. Fair Travel is informing its clients in all agreements about what data is collected and for what purposes, by linking to
this document in the Fair Travel Terms & Conditions.
The Fair Travel website generate personal data from technical processes such as contact forms, comments, cookies, analytics, and third party embeds. Fair Travel uses WordPress and as default WordPress does not collect any personal data about visitors, and only collects the data shown on the User Profile screen from registered users. Fair Travel doesn’t use the registered user feature on its site. Some plugins however may collect personal data. See more information below.
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
By default WordPress does not collect any analytics data. However, the Fair Travel website uses Google Analytics, thus collects some anonymous analytics data. To provide website visitors the ability to prevent their data from being used by Google Analytics, Google has developed the Google Analytics opt-out browser add-on. If you want to
opt-out, download and install the add-on for your web browser. The Google Analytics opt-out add-on is designed to be compatible with Chrome, Internet Explorer 11, Safari, Firefox and Opera. In order to function, the opt-out add-on must be able to load and execute properly on your browser. Learn more about the opt-out and how to properly install the browser add-on, on the Google Analytics website.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal,
or security purposes. Where we send your data Visitor comments may be checked through an automated spam detection service.
How we protect your data
The Fair Travel website is protected by an SSL Certificate, sometimes called digital certificates, which is used to establish an encrypted connection between a browser or user's computer and the Fair Travel website. The SSL connection protects sensitive data, exchanged during each visit, from being intercepted from non-authorized parties. Internet security is very important thus our ambition to establish trust and online security for our website visitors and business. This is done to prove legitimacy, to encrypt sensitive data and to strengthen the brand identity.
Akismet collect information about visitors who comment on Sites that use the Akismet anti-spam service. The information collected includes the commenter's IP address, user agent, referrer, and Site URL (along with other information directly provided by the commenter such as their name, username, email address, and the comment itself). These
details are displayed under the comment form.
5. International transfers of your personal data
Fair Travel disclose no personal data to others as a general rule. The only time that personal data has been shared, has been names and email addresses with the Fair Travel Partners (Represented clients) in the past, in connection with conducted sales-calls in follow-up reports and communication. In no other way is Fair Travel providing personal data to anyone else. To ensure compliance with the European General Data Protection Regulation (GDPR), Fair Travel will ask for permission to share this data with its partners,
and by doing so, only through introduction via email to the partner directly as a result of agreement.
6. Retaining and deleting personal data
The data retention is stored in,
a) the Fair Travel invoicing software, for invoiced clients, which is password protected
b) the Mailchimp software for newsletter purposes, and only includes addresses that has agreed to receive the newsletters.
c) the current client shortlist, based on active and recent clients of the Fair Travel Partners/Represented clients). This information is stored on password protected hardware, which is only used by Jeppe Klockareson. Personal data is removed and deleted,
a) after two years of inactivity from previous clients and customers from the Fair Travel invoicing software.
b) once someone decides to unsubscribe from the newsletters, it is automatically deleted from the software by Mailchimp.
This is the first and original version of the document and it will be amended according to necessary changes or according to updated regulations.
8. Your rights
All registered clients and subscribers has the right to get access to data subject summaries and/or personal data summary. Upon request, Fair Travel will provide a rectification/erasure summary within reasonable time once the request has been submitted to firstname.lastname@example.org.
9. Our details
The Fair Travel website is hosted by Binero AB. The company is based in Stockholm, Sweden and the contact details are as follows,
Fair Travel (FT Consulting AB)
SE-193 34 Sigtuna, Stockholm
10. Data protection officer
All collected data is controlled and managed by the owner of Fair Travel, Mr Jeppe Klockareson, where no one else has access to the data.